Administrative Assistant - Beirut
General Information
The Administrative Assistant contributes to the efficient day-to-day operations of the Organization office, and supports the work of management and other staff.
  • Answer general phone inquiries
  • Direct phone inquiries to the appropriate staff member
  • Reply to general information requests with the accurate information
  • Sort incoming mails, faxes, and deliveries for distribution
  • Prepare and send outgoing faxes, mail, and packages
  • Follow-up all payments through CRM related to Refugees program and ensure proper settlement
  • Forward incoming general e-mails to the appropriate staff member
  • Provide administrative support to management and other staff (filing, scanning, CRM, writing mails, Reports, etc…)
  • Help the management preparing for any event or conference etc…)
  • Reply to the requests of the project coordinators on CRM
  • Scan and archive all the supporting documents of the Centers
  • Share specific information related to our projects with CLMC’s partners
Business Skills 
  • Maintain positive working relationships with others, both internally and externally
  • Excellent oral and written communication skills
  • Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations
  • Work cooperatively and effectively with others
  • Ability to undertake self-directed tasks when necessary
  • Excellent time management skills; attention to detail
  • Ability to prioritize tasks by assessing situations to determine urgency
Computer Skills 
  • Microsoft office – all applications
  • Good typing skills in Arabic, French and English
1-2 years in relevant secretarial or administrative assistant position
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Company: Caritas Liban
Job Type: Administration
Location Sin el Fil
Date Posted: Feb 05, 2021
Salary: 800$
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